By-Laws of the Vermont Council of Teachers of Mathematics
ARTCLE I – MEMBERSHIP & DUES Section 1 a) Regular Membership. The annual dues for regular membership in the Vermont Council of Teachers of Mathematics (VCTM) will be established at the annual meeting and a portion of those dues will cover the Association of Teachers of Mathematics of New England (ATMNE) per capita assessment for ATMNE section membership. These dues will be in effect as of January 1 of the follow year. b) Student Membership. The annual dues for student membership in VCTM are one-half the regular dues. c) Elementary School Institutional Membership. Elementary schools are entitled to receive all VCTM and ATMNE publications and to send three representatives to any VCTM conference and one representative to any ATMNE conference at member’s reduced rates with this membership. The annual dues for any school institutional membership are twice the regular membership dues. d) NCTM Membership. All members of VCTM are encouraged to become members of the National Council of Teachers of Mathematics (NCTM). Section 2 Fiscal Year. The fiscal year of the VCTM shall be from January 1 through December 31. Dues of new members paid on or after September 1 shall be credited to the following year. Section 3 Membership Rights. A member or institution has certain rights, which are defined or implied by the use of the terms “member,” “regular member” or “student member” in the Constitution or Bylaws. a) All members receive all VCTM publications. b) All members receive reduced registration rates for VCTM meetings. c) In addition to the above, regular members and institutional members receive publications of ATMNE and received reduced registration rates for ATMNE sponsored meetings. d) Any member whose dues are in arrears shall lose his/her membership rights. ARTCLE II – OFFICERS Section 1 Eligibility. Any regular member is eligible to hold office. Section 2 Term of Office. a) The President-elect will be elected in even years and shall be President the following two years. Following the President’s two-year term he/she shall serve on the Board as Past-President for one year. b) The Secretary and Treasurer will be elected for a two-year term; Secretary will be elected in even years and Treasurer in odd years. Section 3 Election. The officers of the Council shall be elected by a majority of the regular and student members voting at the annual meeting. During elections, nominations for any office shall be accepted from the floor. ARTICLE III – DIRECTORS & REPRESENTATIVES Section 1 Eligibility and Election. The eligibility and election procedure shall be the same for officers. Section 2 Representation. There shall be at least one Director representing each VCTM Zone. Each zone is entitled to one Director for every forty regular members. In addition, there shall be representatives to ATMNE, NCTM and from higher education. Section 3 Program Committee. The Program Committee shall consist of three members drawn from the regular mem- bers. It shall consist of an elementary, middle and high school representative. Section 4 Term of Office. a) Zone Directors shall serve a two-year term. They shall be elected from even zones in odd numbered years and from odd zones in even numbered years. b) The ATMNE and NCTM Representatives shall served a three-year term and be elected in years con- gruent to 2, modulo 3. c) The Program Committee’s elementary representative will be elected in years congruent to 0, modulo 3. d) The representative from higher education will serve a two term and be elected in odd years. ARTCLE IV – BOARD OF DIRECTORS The officers, directors, and elected representatives shall constitute the VCTM Board of Directors, which is responsible for the activities of the Council. The Board of Directors shall appoint members to fill vacancies of the Board whenever they occur. If the duties of the appointed individual continue beyond the Annual Meeting, there shall be a special election to his/her office at that time. In the case of an appointment to the office of President-elect, there shall be a special election to the presidency at the next annual meeting. The NEWSLETTER Editor, Membership Chairperson and VISMT/DOE Representative(s) shall be invited for liaison purposes to attend all meetings of the Board of Directors. ARTCLE V – COMMITTEES Section 1 Executive Committee. The officers shall constitute the Executive Committee of the Council, which shall act for the Board of Directors when the Board is not in session. The President, or any two members of the Executive Committee, may call a meeting of the Executive Committee or Board of Directors. Section 2 Nominating Committee. Prior to March 1 of each year, the President shall appoint a nominating committee of three members, each representing a different zone, and shall appoint one of these members to serve as chairperson. The function of this committee shall be to prepare a slate of officers, directors, and elective representatives for the following year and report its recommendations to the membership at least two weeks prior to the Annual Meeting. Section 3 Other Committees. The President with prior approval of the Board of Directors shall appoint the NEW- SLETTER Editor, Membership Chairperson, and special committees deemed necessary. ARTCLE VI – DUTIES OF OFFICERS The duties of the officers shall be as follows: a) President – The President shall preside at all business meetings and meetings of the Board of Directors. Robert’s Rules of Order shall provide a basis for business meetings. The President shall perform any duties related to the office. b) President-elect – The President-elect shall assist the President. S/he shall assume the duties of the President in her/her absence. c) Past President – The Past President shall assist the President. S/he shall assume the duties to the President in his/her absence. d) Secretary – The Secretary shall perform the usual duties of the office including the keeping of minutes, the custody of the record, the handling of correspondence, and the giving of due notice meetings and other announcements. A summary of the minutes of all board minutes following each meeting of the Board, and be published in the following Newsletter. e) Treasurer – The Treasurer shall perform the usual duties of the office, including keeping a record of all monies collected and expended. In addition, the Treasurer shall prepare a budget proposal for the following year; this proposal shall be submitted to the Board of Directors no later than October 1. ARTCLE VII – AMENDMENTS The procedure for amendments of these by-laws shall be: 1) proposed amendments may be submitted to the Board of Directors at any time; 2) with the approval of the Board of Directors, proposed amendments shall be submitted to all members at least two weeks prior to the meeting of the Council; 3) the amendment shall be effective shall be effective immediately upon approval of the two-thirds majority of those members present at the meeting of the Council.